Parti-Coloured Cocker Spaniel Club

THE MIDLAND COCKER SPANIEL CLUB CONSTITUTION

1. Name & Objects
The Club shall be called THE MIDLAND COCKER SPANIEL CLUB. Its objects shall be to promote the breeding of Cocker Spaniels in accordance with its Code of Ethics (attached) and the Code of Ethics of the Cocker Spaniel Breed Council, to hold shows at which the judges shall be either breed specialists and / or experienced all-rounders and to adopt such other means deemed to be advisable for the encouragement of the breed.

2. Officers & Committee
The Club shall consist of a President, Vice President(s), Chairman, Vice-Chairman, Hon Secretary, Hon Assistant Secretary, Hon Treasurer and a committee of not more than 18 (eighteen) with an unlimited number of members. No two signatories of the Club's bank account shall be members of the same household.

3. Committee
a. The management of the Club shall be in the hands of the Officers of the Club and a committee consisting of not more than 18 (eighteen) members.
b. Serving officers and committee members will automatically stand for re-election and will be voted in the normal way or en-bloc, together with any other nominations.
c. Meetings of the committee shall be held as often as deemed necessary.
d. Anyone on the committee of the Club shall attend meetings and shows regularly unless illness or other important engagements make it impossible to do so and in these cases the Hon. Secretary shall be informed
e. A quorum for committee meetings shall be 6 (six).
f. The committee shall have the power to co-opt members onto the committee in the event of positions becoming vacant between General meetings.
g. Those so-opted shall only hold office until the next General Meeting of the Club at which an election of Officers and Committee takes place.

4. Election of Members
Application for membership must be made to the Hon. Secretary. It shall be within the powers of the committee to refuse membership for any reason they consider appropriate. A copy of the Rules of the club shall be supplied by the Hon. Secretary to every member.

5. List of Members
The Club must send the number of Members to the Kennel Club with the Annual Returns and if so requested make an up to date list of members available for inspection by the Kennel Club and members of the Club.

6. Voting Rights
a. Each member shall be entitled to one vote immediately upon acceptance of membership.
b. Voting shall be by secret ballot or as decided by majority at meetings
c. Joint members have one vote per each member of the partnership

7. Club Property
The property of the Club shall be vested in the committee. No prize, cups or subscription shall be granted to any Show or Field Trial not held under the rules of the Kennel Club.

7a. Dissolution of Club & Disposal of Assets
The Club shall not be dissolved unless so resolved by three quarters of the Members present at an Extraordinary General Meeting called especially for that purpose. In the event of dissolution any assets, including cups, belonging to the club shall be sold and any monies remaining after all outstanding liabilities have discharged shall be equally divided between the members whose subscriptions are paid up to date at the time of the dissolution.

8. Club Accounts
a. A banking account shall be held in the name of The Midland Cocker Spaniel Club, into which all revenue of the Society shall be paid and from which all withdrawals shall only be made on the signatures of the Chairman, Hon. Secretary and the Hon. Treasurer (any two out of the three).
b. The accounts will be certified annually and presented to members at the Annual General Meeting. Certification of the accounts must be carried out by either one qualified accountant or two individuals with accounting experience. Those undertaking the certification must be independent from those who prepared the accounts.
c. A copy of the annual statement of accounts for the last financial year which must be certified in accordance with the rules of the society, must be made available to members on request to members 14 days prior to the AGM. Additionally the annual statement of accounts will be available for inspection by members at the AGM.

9. Subscriptions
The Annual Subscriptions shall be such amount as agreed by members at an Annual General Meeting and notified to the Kennel Club.
No member whose subscription is unpaid is entitled to any privileges of membership and if the member shall fail to pay outstanding subscriptions by one month his / her name shall automatically be erased from the register.
Acceptance back onto the register will be dependant on a new application and payment of arrears.

9a. Honorary Life Members
Any officer or committee member with 25 (twenty five) years or more of continuous service on the Midland Cocker Spaniel Club committee shall be awarded Honorary Life Membership.

10. Expulsion of members
Any member who shall be suspended under the Kennel Club Rule A42j (4) and or disqualified under Kennel Club Rule A42j (8) inso facto shall cease to be a member of the Club for the duration of the suspension / disqualification.
If the conduct of any member shall, in the opinion of the committee of the Club be injurious or likely to be injurious to the character or interests of the Club, the committee of the Club may, at a meeting, the notice convening which includes as an object the consideration of the conduct of the member, determine that a Special General Meeting of the Club shall be called for the purpose of passing a resolution to dispel him/her.
Notice of the Special General Meeting shall be sent to the accused member, giving particulars of the complaint and advising the place, date and hour of the Meeting that s/he may attend and offer an explanation. If at the meeting, a resolution to expel is passed by a two-thirds majority of the members present and voting, his / her name shall forthwith be erased from the list of members, and s/he shall thereupon cease for all purposes to be a member of the Club except that s/he may, within 2 (two) calendar months from the date of such Meeting, appeal to the Kennel Club upon and subject to such conditions as the Kennel Club may impose.
The Club states that "No person while an undischarged bankrupt may serve on the committee of or hold any office or appointment within a Kennel Club Registered Society"

11. Financial Year End and Annual General Meeting
The Financial year of the Club shall be 1st January to 31st December of that year. The Annual General Meeting shall be held no later than 31st March.

12. Method of Conducting Meetings
At any meeting, whether General or committee, the minutes of the previous meeting shall be approved before any other business is conducted. An agenda giving the items to be discussed and the resolutions to be moved shall be sent with the notice of the meeting.

12a. General Meetings
The nature of the business to be conducted is to receive the report of the committee and the Balance Sheet and to elect the officers and committee for the forthcoming year and to discuss any resolutions duly placed on the agenda of which prior notice has been given to the Hon. Secretary.
No business shall be transacted at an Annual General Meeting unless prior notice thereof appears on the agenda, with the exception of routine matters or those, in the opinion of the Chairman are urgent. Notice of such meetings will be given to members in writing at least 28 (twenty eight) days prior to the meeting inviting items to be sent to the Hon. Secretary for inclusion on the agenda at least 21 (twenty one) days prior to the meeting. The agenda will be circulated to members 14 (fourteen) days prior to the meeting. Persons eligible to vote at the Annual General Meeting will be every paid up member. The Hon. Secretary to supply the meeting with the previous year's committee's attendance at committee meetings.

12b. Special General Meetings
A Special General Meeting shall be summoned by the Hon Secretary if six members send a signed requisition stating that the subject to be discussed and requesting a Special General Meeting to do so. The committee of the Club is also empowered to call a Special General Meeting. A quorum shall consist of 6 (six) members.

12c. Committee Meetings
At least 7 (seven) days notice shall be given, by the Hon. Secretary to the holding of a committee meeting. Six members shall form a quorum. Persons entitled to vote at committee meetings shall be the Chairman, Vice Chairman, Hon Secretary, Hon. Assistant Secretary, Hon. Treasurer and all committee members.

13. Amendments to Rules
The rules of the Club may not be altered except at the Annual General Meeting, the agenda for which contains specific proposals to amend the Rules. Any proposed alteration my not be brought into effect until the Kennel Club has been advised and approved the alteration.

14. Annual Returns to the Kennel Club
The Officers acknowledge that during the month of January each year, Maintenance of title fee will be forwarded to the Kennel Club whether by the Hon Secretary of by Direct Debit Mandate for continuance of Registration and that by 31st July each year, other returns as stipulated in the Kennel Club Regulations for the Maintenance of Title of Societies and Breed Councils and the Affiliation of Agricultural Societies and Municipal Authorities, will be forwarded to the Kennel Club. The officers also acknowledge their duty to inform the Kennel Club of any change of Secretary which may occur during the course of the year.

15. The Kennel Club – Final Court of Appeal
The Kennel Club shall be the Final Court of Appeal in all matters of dispute.

16. Breed Society - Judges List
The Society undertakes to contribute towards the drawing up of 4 sets of Judges lists, "A1", "A2", A3" and "B" as required by the Kennel Club, in the consolidated list of the Cocker Spaniel Breed Council.
The A1 list is for judges who have previously been approved to award CCs in the breed and have carried out an appointment.
The A2 are judges who, if invited by a Society would in principal be approved by the Kennel Club to award CCs in the breed for that occasion.
The A3 list is for judges who are recommended by the Breed Council or Breed Club as being suitable to award CCs in the breed but not yet approved by the Kennel Club for inclusion in the A2 list.
The B list is for judges who have been approved by the Breed Council to judge at shows without CCs or Open Shows.
The criteria for all lists will be as agreed by the Cocker Spaniel Breed Council and ratified by the Kennel Club and will be prepared by secret ballot.

This Constitution drawn up under relevant regulations and authorised by the Annual General Meeting March 24th 2015